April 6 , 2021
The meeting was called to order by President Melissa Howell at 7:05 p.m. Nine members were present.
Melissa asked everyone to review the minutes of the last booster meeting. Booster meeting minutes are available on the band website (www.svhsband.com). A copy was also provided at the meeting. A motion was made by Rochelle McClannahan to accept the meeting minutes as presented. Motion was seconded by Jennifer Clark.
Rochelle McClanahan presented the Treasurer’s report.
A copy of the current financial report was distributed to booster members. Rochelle McClanahan stated the report is current as of today. See report for details. Rochelle asked that all invoices that need to be paid are submitted as soon as possible but not later than the end of May.
A motion was made to approve the treasurers report by Erin Young and seconded by Lisa Pattison.
Band Director Report:
Mr. Andrade reported we have thirty-three entries certified to participate at State Solo and Ensemble. He is encouraging kids to participate in the virtual contest which is on May 15, 2021. We will have a live accompanist so fees will be taken for this event. For twirling, Mr. Childress still trying to find out information. He believes this will also be a virtual event that will be submitted via video recording. He will be present and he will help them with the recording.
The UIL Concert and Sight Reading Contest will be on April 15 and April 16. Mr. Childress asked for one or two chaperones for each group. Chaperones will not be allowed into the building to watch bands performance.
Our spring concert will be held on May 13th. Details will come as he is trying to have a limited live audience. He also hopes to be able to live stream the performances of the color guard at this concert.
Band Banquet is being planned by Rylie Blackmon and Brandon Koop. They have made contacts and are trying to secure a large affordable venue for the event. Responses from venues have been slow. If the event happens, any social media photos posted MUST have every person wearing a mask. Catering must be served by the catering company, or pre-packaged before delivery. No one may serve themselves food or drink. Any parent attending the event will have to sit/eat in a separated area from the students.
Mr. Andrade thanked Mrs. Howell, Mrs. McClanahan, and Mrs. Diaz for volunteering to participate as our scholarship committee. Mr. Childress is working on a system of anonymity and will email entries (without names) to each of them to complete a rubric based score.
A slate of officer positions was presented by Melissa Howell. No additional candidates were received from the floor. A vote was held and the following officers were unanimously elected for the 2020-2021 band booster board.
President – Melissa Howell
Vice President – Jennifer Diaz
2nd Vice President –Erin Young
Treasurer – Heather Wenner
Assistant Treasurer – Rochelle McClanahan
Secretary – Erika Grimaldo
Due to the election of the 2021-2022 officers, the Broadway Bank Boosters account and the Student Activity account, titled Smithson Valley High School Band Boosters need to be updated. Stephayne Gibson should be removed and Heather Wenner should be added to the signature cards.
Melissa stated the following appointees for committee chair positions:
Alterations – Heather French and Kim Devadoss
Chaperones – Marisa McBrayer and Brandi Lapsley
Color Guard – Jennifer Diaz
Spirit Booth – Open
Health & Safety – Margaret Juarez
Hospitality – Stephayne Gibson and Rochelle McClanahan
Pit Crew – Derek Sandhoefner
Props – Open
Publicity – Open
Water Crew – Open
Website – Open
Fajita Dinner Fundraiser – Open
Flamingo Fundraiser – and Erin Young
Graphic Design – Open
Grill Team – Paul Barton and Charlie Mussel
Silent Auction Committee – Open
Spirit Gift Baskets – Open
Sponsorship – Open
Senior Mums – Erika Grimaldo
Flamingo Fundraiser – Erin Young and Lynn Cooper
Erin Young asked the board if we could spend $17 per kid to have them trained in CPR and First Aid. Miranda Young initiated a program called Band-Aids which will help train band students to handle first aid throughout the year. They estimate this will be about fifteen kids that get trained. Training would happen through the local fire department.
We have about twenty kids that have submitted recipes. Asking Mr. Childress to send out a Cut-time asking kids to submit recipes. The deadline is April 19th.
Jennifer Clark made a motion to adjourn the meeting and the motion was seconded by Rochelle McClanahan. The meeting was adjourned at 7:48 p.m.